U.S.-JAPAN COUNCIL & THE TOMODACHI INITIATIVE
The U.S.-Japan Council (Japan) is a certified charitable organization (Koeki Zaidan Hojin), and administers the TOMODACHI Initiative, a public-private partnership forged after the Great East Japan Earthquake in collaboration with the U.S. Embassy in Tokyo with the support of the Government of Japan. TOMODACHI invests in the next generation of Japanese and American leaders through educational and cultural exchanges as well as leadership programs. We seek to foster a “TOMODACHI Generation” of young American and Japanese leaders who are committed to and engaged in strengthening U.S.-Japan relations, appreciate each other’s countries and cultures, and possess the global skills and mindsets needed to contribute to and thrive in a more cooperative, prosperous, and secure world.
TOMODACHI Program Manager
The U.S.-Japan Council (Japan) seeks a candidate who is committed to the goals of the organization and can bring enthusiasm and commitment to coordinate the programs of the TOMODACHI Initiative and other events and programs the Council offers.
This is a full-time position based in the U.S.-Japan Council Tokyo office which allows teleworking. A Japanese native and fluency in English is required. USJC does not sponsor visas for working in Japan.
OVERVIEW OF ROLE
Working under the direction of the Director of TOMODACHI Programs, the Program Manager is responsible to develop, execute, manage, monitor and evaluate TOMODACHI programs, including managing relationships with implementing organizations. The Program Manager will work with individuals from the U.S.-Japan Council, the U.S. Embassy, TOMODACHI Initiative sponsors, and other key TOMODACHI team members in the implementation of this mission.
Program Development, Selection, Implementation, Monitoring and Reporting:
- Work with the TOMODACHI team to manage TOMODACHI programs in all aspects, from program development, to marketing, to implementation, and through reporting.
- Work closely with key stakeholders including program participants, donors, U.S. Embassy in Japan, Government of Japan, local government, educational organization etc. to effectively manage and execute TOMODACHI programs.
- Monitor and research the program performance including overseeing implementing partners, making reports, taking surveys, keeping statistics and controlling the program budget.
- Provide frequent updates on status of programs to donors.
- Work with TOMODACHI Communications team and provide information to promote TOMODACHI to the public.
NETWORKING AND REPORTING
- Liaise with local and prefectural government, education board, schools and other stakeholders to raise awareness about TOMODACHI, assess needs and gather information
- Liaise and maintain strong relationships with NPOs/NGOs to consider as potential partners in implementation
- Other duties as may be assigned
- Bachelor’s degree (required).
- A native speaker of Japanese with fluency in English (required).
- Excellent interpersonal, written and oral communication skills in both Japanese and English that will allow for easy collaboration with many different stakeholders, and sensitivity and diplomacy in communicating with wide range of constituencies in a diverse community including corporate leaders, senior government officials, and NPO partners.
- Self-motivation and ability to excel in a fast-paced and unstructured environment.
- Exceptional organizational and project management skills, including the ability to work under tight deadlines and manage multiple priorities.
- Positive attitude and flexibility.
- Demonstrated ability to work independently.
- Sensitivity to maintain confidentiality of work-related information and materials.
- Demonstrated commitment to U.S-Japan relations and professional experience working on U.S.-Japan issues.
- Experience working in educational institutions, or non-profit setting preferred.
- Microsoft Word, Excel, Powerpoint skills required.
Candidates should provide a cover letter, resume and 2-3 professional references to email@example.com. Please make sure you submit all necessary information and documents. Successful candidates will be requested for a virtual or in-person interview. Your resume and submitted documents are kept confidential and will not be used for any other purposes than recruiting.
Annual salary will be based on experience and qualification of the candidate. The U.S.-Japan Council does not sponsor visas to work nor does it fund relocation.
This position will have primary responsibility for operational support to U.S.-Japan Council (Japan). This position is in the Tokyo office with some remote work and reports to the Executive Director of USJC (Japan), and also requires close communication with the U.S.-Japan Council (US) staff based in Washington, DC.
- Work with Executive Director of USJC (Japan) and the Development team in WDC, to implement development (fundraising) strategies to achieve annual development goals for USJC (US) and USJC (Japan).
- Facilitate development activities, including arranging development meetings with donors and administering the donation processes.
- Act as a point of contact for Annual Conference sponsors and provide support for sponsor benefits, registrations and other arrangements.
- Coordinate USJC programs in Japan, including arranging the event venue, speaker, room layout, food & beverage, etc.
- Coordinate business appointments for the USJC (US) executives when visiting Japan.
- Work with USJC regional leaders and members to assist their activities. Also facilitate the enrollment processes for new membership.
- Administrative support for USJC (Japan) operations, such as ordering office supplies, sending mail, etc.
- Other duties as assigned.
- Bachelor’s Degree is required.
- Minimum two years of experience in administration working with senior leadership.
- Demonstrated effectiveness in fast-paced environment using her/his own Commitment to professional ethics in working with highly confidential, sensitive information.
- Comfort with ambiguity, the ability to respond adeptly to rapidly changing priorities, and ability to work well under pressure.
- Detail-oriented and organized, with the strong ability to successfully multi-task as necessary or requested.
- Demonstrated commitment to an USJC’s mission and ability to present, inform and motivate individuals and groups about organizational mission and programs.
- Excellent verbal and written communication skills. Fluency in English required. Native Japanese language skill is mandatory.
- Extensive computer skills, including intermediate or higher level proficiency with Microsoft Office (Excel, PowerPoint, and Word) and experience working with electronic databases.
Candidates should provide a cover letter, resume and 2-3 professional references to firstname.lastname@example.org. Please make sure you submit all necessary information and documents.
Successful candidates will be requested for a virtual or in-person interview. Your resume and submitted documents are kept confidential and will not be used for any other purposes than recruiting.
Annual salary will be based on experience and qualification of the candidate. The U.S.-Japan Council does not sponsor visas to work in Japan or fund relocation.
TOMODACHI Initiative Intern Tokyo Office (Remote)
OVERVIEW OF INTERNSHIP
The TOMODACHI Initiative are currently seeking interns. The internship offers an exciting environment where interns will be exposed to the non-profit, corporate, and government fields simultaneously. Responsibilities include creating and drafting documents, translation, website management, social media management, newsletter development support, public speaking, communication with program participants, designing presentations and posters, and event planning. Please note that this internship is unpaid.
Applicants should meet the following requirements:
- Bilingual proficiency in spoken and written Japanese and English
- Commit at least 16 hours per week for a minimum of three months
- Maintain good academic standing at an accredited university, college, or technical program
Please send your resume and cover letter to email@example.com.